Whereby

Whereby is a video conferencing tool born in Norway in 2013, under the name appear.in, from an internship project at the operator Telenor. The tool took its current name in 2019 and has belonged to Videonor since 2017. It targets freelancers, practitioners, and small teams who want video calls without installing anything, as well as software vendors who build video into their product with the Embedded offer.

How does Whereby work?

The principle fits in one sentence: each host has a room with a permanent URL, which they share once and which never changes. The guest clicks, allows their camera, and joins from their browser, with no account and no app. Screen sharing, background blur, noise reduction, a waiting room, and breakout groups are part of the tool. Integrations open Miro, Google Docs, Trello, or YouTube directly in the call. To keep a written record of a call, a note-taking tool such as Granola or Meet by IAxion complements the video call.

How much does Whereby cost?

The Free plan gives you one room, 4 participants, and 30 minutes per meeting: it is an extended trial more than a working tool. The Pro plan, at $10.99 per month for one host, moves to three rooms, 100 participants, and no time limit, with recording and customization in the brand's colors. Business costs $13.99 per host per month, with a three-host minimum, unlimited rooms, and 200 participants. Prices exclude VAT, and annual billing takes off 17%.

Who is it for, and what to watch out for?

Whereby suits coaches, therapists, and consultants who receive clients in a fixed room, and those who want a European vendor against Zoom, Microsoft Teams, or Google Meet. For webinars with registration and replay, Livestorm is better suited. Two caveats: the free plan is too limited for regular use, and the interface and support are in English. Recording is done on the user's side and is never sent to Whereby's servers.